Advisory Panel of Stakeholders – Terms of Reference

Establishment of an Advisory Panel of Stakeholders

1. The Technical Safety BC Board hereby establishes an Advisory Panel of Stakeholders of 12 – 15 members to provide advice or recommendations to Technical Safety BC Board and the Chief Executive Officer on topical strategic issues and proposed policies and strategies, including topics related to the implementation of Technical Safety BC's 10 Year Strategic Plan, and any other matter requested by the Technical Safety BC Board or the Chief Executive Officer.

2. The Advisory Panel of Stakeholders will consist of:

(a) the Chief Executive Officer, who is a permanent member and the chair of the panel; and

(b) Nominees, approved by the Chief Executive Officer.

3. The Chief Executive Officer will report to Technical Safety BC at least once per year and will provide to the Board a list of the members of the Advisory Panel of Stakeholders and the name of the entity that nominated each person on that list.

4. The Advisory Panel of Stakeholders is not a committee of the Technical Safety BC Board and no Technical Safety BC Director may be nominated for or appointed to the Panel. The Panel is not a decision making body.

Powers of the Chief Executive Officer

5. The Chief Executive Officer may in her discretion:

(a) make appointments to the Advisory Panel of Stakeholders in addition to the members of the panel approved under section 2;

(b) establish sub-panels of the Advisory Panel of Stakeholders and make appointments thereto;

(c) rescind a person’s membership in the Advisory Panel of Stakeholders or any of its sub-panels;

(d) Determine the term for each appointment.

Meetings

6. The chair of the Advisory Panel of Stakeholders will determine the frequency, location and scheduling of Advisory Panel of Stakeholders meetings and of any of its sub-panels and the method by which notices for such meetings will be given. The chair shall also be responsible for setting the agenda for each meeting.

Vice Chair

7. The Advisory Panel of Stakeholders may appoint from its number a vice chair whose functions and duties will be determined by the Chief Executive Officer.

Record of Meetings

8. The Advisory Panel of Stakeholders may, in respect of matters arising at its meetings, keep a record of items requiring further action and of the panel’s advice or recommendations to the Technical Safety BC Board and the Chief Executive Officer. The Chief Executive Officer will provide such record to the Technical Safety BC Board when requested to do so by the Board.

Expenses

9. Technical Safety BC will reimburse each member of the Advisory Panel of Stakeholders for reasonable expenses actually incurred by the member in attending or participating in any Advisory Panel of Stakeholders meeting if the expenses are:

(a) verified by a completed expense claim form submitted to Technical SafetyBC by the member claiming the reimbursement;

(b) supported by expense receipts, if receipts are required under the policies adopted by Technical Safety BC from time to time; and

(c) Approved by Technical Safety BC in accordance with policies adopted by Technical Safety BC from time to time.

 Confidentiality

10. Members will receive confidential information through their participation that must not be divulged to anyone other than persons who are authorized to receive the information. Members who are in doubt as to whether certain information is confidential must ask the appropriate authority before disclosing it. Confidential information must not be used for the purpose of furthering any private interest, or as a means of making personal gains.

Rights to Work Product

11. All work products developed by the Advisory Panel of shall be the property of Technical Safety BC and Technical Safety BC shall hold all rights thereon, if any.