Work/Rest Guidelines for BC’s Heritage Railway Operating Employees





1. Short Title

1.1 These Guidelines may be referred to as the "Work/Rest Guidelines".

2. Statements of Principle

2.1 To meet the safety and operational challenges of managing operating employee fatigue, railway

companies, in association with operating employees and their designated representatives, must

have a flexible approach that will:

(a) take ongoing advantage of new developments in research and technology;

(b) meet operating employees' needs;

(c) meet operational needs of the railway companies; and

(d) be implemented over a wide range of operating conditions.

2.2 Railway companies shall establish and maintain working conditions that allow:

(a) operating employees sufficient opportunity to obtain adequate rest between tours of duty,


(b) alertness to be sustained throughout the duty period.

2.3 Operating employees have a responsibility to report for work rested and fit for duty.

3. Scope

3.2 These Guidelines apply to Heritage railways and operating employees under the jurisdiction of the

provincial Ministry of Transportation and Infrastructure.

3.3 These Guidelines define the requirements for hours of work and rest for such persons.

4. Definitions

"Arbitrary Time" or "Allowance" means time paid for duties that do not require the employee to be in

control of or engaged in the physical operation or switching of trains, engines or equipment;

“BCSA” means British Columbia Safety Authority;

"Call Time" means the amount of advance notice given to operating employees before going on

duty as established by the respective railway company;

"Deadheading" means the authorized transportation of operating employees from one location to

another, but does not include travel allowances when paid for commuting to a reporting location;

"Designated Representative" means a person designated by a recognized association or

organization that has been formed to represent the interests of operating employees on a particular

railway company. Where there is no recognized association or organization, the operating

employees on the railway company shall elect a person from the railway company to act as the

designated representative;

"Emergency" means a sudden or unforeseen situation where injury or harm has been sustained, or

could reasonably be sustained to employee(s), passenger(s), the public or the environment such

as those involving a casualty or unavoidable accident, an Act of God, severe storms, major

earthquakes, washouts, derailments or where there has been a delay resulting from a cause not

known to the railway company at the time employees leave the terminal and which could not have

been foreseen;

Except as outlined above, normal operating problems that are inherent in railway operations that do

not constitute an "Emergency", include but are not limited to:

(a) crew shortages;

(b) broken draw bars;

(c) locomotive malfunctions;

(d) equipment failure;

(e) broken rails;

(f) hot boxes;

(g) switching;

(h) doubling hills;

(i) meeting trains

(j) train length.

It is incumbent upon railway companies to establish that excess service could not have been

avoided. When an emergency situation does occur, railway companies must exercise due diligence

to avoid or limit such excess service;

"Final Time" means arbitrary time associated with administrative duties at the end of a shift or tour

of duty;

"Fit for Duty" means reporting for duty rested and prepared to maintain alertness for the duration of

the tour of duty;

“Heritage Railway” means a railway, which only operates or moves railway equipment of Historical


"On-Duty Time" means the total elapsed time from when an operating employee goes on-duty until

the time when an employee goes off-duty but does not include preparatory time, final time, travel

allowances and other arbitrary or allowance payments;

"Operating Employee" means a locomotive engineer, conductor, trainman, switchman, as well as

any person whose preponderance of time is spent in such classifications, working in any class of

service who is physically involved in the operation or switching of trains, engines and equipment.

Any other person who performs the duties of an operating employee is deemed to be an operating

employee while those duties are being performed.;

"Preparatory Time" means arbitrary time associated with administrative duties when preparing for a

shift or tour of duty;

"Shift or Tour of Duty" means a single continuous period on-duty in any class of service, except

split shifts, which are comprised of distinct duty periods;

“SMS” means a Safety Management System as required by section 21 (2) (c) of the Railway Safety

Act (BC);

"Ticket Splitting" means when operating employees are placed off-duty and on-duty, while en-route,

expressly for the purpose of circumventing the maximum on-duty time provisions contained in

subsection 5.1.1, and

"Travel Allowance" means an allowance paid for an operating employee to commute to a reporting


5. Minimum Requirements

5.1 Maximum Duty Times

5.1.1 (a) The maximum continuous on-duty time for a single tour of duty, is 12 hours, except work

train service for which the maximum duty time is 16 hours. Where a tour of duty is

designated as a split shift, the combined on-duty time for the two on-duty periods cannot

exceed 12 hours.

(b) When calculating on-duty time as outlined above, arbitrary time or allowances are not to be

included. Preparatory and final times each shall not exceed 15 minutes.

5.1.2 Ticket splitting in order to circumvent compliance with subsection 5.1.1 is prohibited.

5.1.3 The maximum combined on-duty time for more than one tour of duty cannot exceed 18 hours

between ‘resets’ as outlined in subsection 5.1.4.

5.1.4 The following is required to 'reset' the calculation of combined on-duty time to zero:

(a) 8 continuous hours off-duty time, ‘inclusive’ of call time.

5.1.5 Operating employees involved in an emergency situation may remain on-duty until they are

relieved, subject to the fatigue management and reporting requirements set out in sections 6 and 7.

5.1.6 Operating employees required to attend a company initiated meeting, investigation or training class

in excess of 4 hours shall include actual time occupied as on-duty time in calculating maximum

duty times and mandatory off-duty times in section 5. Such activities, regardless of duration, must

not interrupt mandatory off-duty times as provided in subsection 5.2.1.

5.1.7 Where a supervisor, non-operating employee or third party is deemed to be an operating

employee, the on-duty times of the supervisor, non-operating employee or third party in the

immediately preceding 24-hour period shall be taken into account in calculating maximum available

on-duty time and mandatory off-duty times in section 5. Such persons must be able to demonstrate

compliance with these Guidelines.

5.2 Mandatory Off-Duty Times

5.2.1 Operating employees who go off-duty after being on-duty in excess of 10 hours will:

(a) be subject to at least 8 continuous hours off-duty, ‘exclusive’ of call time if applicable.

5.2.2 Mandatory off-duty time shall commence at the point where the operating employee goes off-duty.

5.2.3 When the off-duty time between any shifts or tours of duty is less than three hours and the

combined on-duty time of such shifts or tours of duty is in excess of 10 hours, then the provisions

of subsection 5.2.1 apply at the time the operating employees last go off-duty. The off-duty time

between such shifts or tours of duty are not to be included in the calculation of on-duty time.

6. Fatigue Management Plans

6.1 Requirements

6.1.1 Railway companies will implement fatigue management plans.

6.1.2 Fatigue management plans shall be designed to reduce fatigue and improve on-duty alertness of

operating employees.

6.1.3 Fatigue management plans shall reflect the nature of the operations under consideration, taking

into account such items as size, complexity, traffic density, traffic patterns, run length and

geographical considerations.

6.2 Development and Implementation

6.2.1 Heritage railways, operating employees and their designated representatives will be involved in the

development and implementation of fatigue management plans including changes to such plans.

6.2.2 Fatigue management plans must consider but not be limited to the following:

(a) Education and training

(b) Scheduling practices

(c) Dealing with emergencies

(d) Alertness strategies

(e) Rest environments

(f) Implementation policies

(g) Evaluation of fatigue management plans and crew management effectiveness

6.2.3 (a) Fatigue management plans shall address how operating employees, who work more than

one tour of duty under the provisions of subsection 5.1.3, will be afforded the opportunity to

be involved in the decision to accept a subsequent tour of duty, based on their fitness at that


(b) Where Heritage railways have processes in place that provide rest provisions that allow

employees to elect to take rest prior to a subsequent shift or tour of duty, such will satisfy the

requirements of paragraph (a).

(c) Fatigue management plans shall also address the circumstances under which operating

employees in road service, not taking rest, will be provided the option to take a break of up to

45 minutes off-duty between consecutive working tours of duty where the combined on-duty

time will exceed 12 hours.

6.2.4 A specific fatigue management plan must be in place to address fatigue of operating employees in

the following circumstances:

(a) where continuous on-duty hours exceed 12 hours;

(b) where there are more than 64 hours on-duty in a 7 day period; and

(c) emergency situations.


SMS Requirements

7.1 A Fatigue Management Plan as outlined in subsection 6.1 must be included in the Heritage

railway’s SMS.

7.2 Specific fatigue management plans referred to in subsection 6.2.4 and changes thereto must be

changed in the Heritage railway’s SMS. These plans for specific operational situations are to be

filed 15 days prior to their implementation.

7.3 A Heritage railway shall file a report with the BCSA, as soon as possible, but not later than 48

hours following, when an Operating employee operates in excess of the maximum duty times

permitted under the provisions subsections 5.1.1 and 5.1.3 under an emergency situation.