COVID-19: Elevating Devices FAQs
On March 26, the province of British Columbia defined elevator maintenance providers as a non-health essential service. In addition we have received many questions from the elevating industry. As your partner in safety, we are sharing them with you here.
If you own, operate, or maintain elevating devices, you are obligated to continue to meet all regulatory requirements for public safety. This includes capacity for enough personnel to maintain compliance to the Act, Regulation, code, and equipment manufacturers’ operations and maintenance requirements.
Safety regulatory requirements include:
- Elevating Devices Safety Regulation-Division 1 – Who May Do Regulated Work in Respect of Other Elevating Devices – 3.2 (1)(2)(3)
- Elevating Devices Safety Regulation-Division 3 – General duties of a licensed elevating device contractor – 8 (2)(a)(b),
- Elevating Devices Safety Regulation-Division 1 – Owner’s operational and maintenance duties – 21 (1)(2)(3)(4)(5)
- Mandatory Maintenance Directive D-L4 101125 4
- Safety Standards General Regulation-Division 1 – Regulated work done under supervision-Section 5
To support the industry, our safety officers are available and continue to perform safety critical assessments either remotely or in person. If your facility is closing or service is disrupted, please follow safety protocols for equipment shut-downs and supervision. If you are unable to meet any of your regulatory responsibilities under the Act, Regulation, and codes applicable to you, please email firstname.lastname@example.org, with the subject line: "COVID-19: Elevating responsibilities". We are here to support.
Some buildings now have a “no visitor policy” or are temporarily closed to comply with COVID-19 prevention protocol mandated by provincial health authorities. It’s understandable that elevator personnel won’t be able to perform periodic maintenance and may only respond to emergencies and entrapments. We recommend that elevating contractors evaluate these sites, then contact the building owners to determine how maintenance can be done safely, reducing risk to both maintenance personnel and those living in the building.
I need to perform mandatory maintenance, but building access, lack of personnel, or other factors related to COVID-19 are affecting the ability to do so. What should I do?
We’re concerned about the lack of personnel and meeting our safety responsibilities if the COVID-19 pandemic continues. How can Technical Safety BC support us?
As the pandemic progresses, the possibility of a reduced workforce is likely, whether it’s due to sickness or self-isolation as recommended by health authorities. Here are some online tools that can be used to help you develop and refine your business continuity plan:
If you have already established business continuity protocols or identified different levels of service to provide, we invite you to share your plan with us. In the interest of industry and safety, we welcome the opportunity to provide feedback. Please email email@example.com, with the subject line: "COVID-19: Elevating responsibilities". I hope these answers help inform your business going forward or start a discussion. Your dedication to maintaining the safety of elevators has a bigger impact now more than ever.
Can I temporarily remove elevators from service for the following reasons: building shut-down, reduced usage demand, reduced labor force, reduce operating costs?
Yes, elevators may be temporarily removed from service and no maintenance will need to be performed, provided the elevator is not required to maintain public safety, or for emergency services, or mobility requirements.
If I temporarily remove an elevator from service, do the requirements of the shut-down safety order apply?
The requirements of the shut-down safety order does not apply. This means you will not have to have a safety officer apply a seal or have the elevator inspected when it’s returned to service, provided that the elevator has not been out-of-service for more than six months.
When temporarily removing elevators from service, contractors must seal the disconnect and submit evidence to a Technical Safety BC safety officer for the area. Evidence should include a picture of the LOTO, and the unit details including Government ID (unit) number and address. A record of the temporary status must also be noted in the logbook. Prior to returning the elevator to service, all outstanding maintenance or testing requirements must be performed.
The Elevating Devices Safety Regulation is scheduled to be updated with new requirements on April 30, are there plans to delay any of the upcoming requirements such as the Transition Plan submission?
All upcoming regulatory changes are proceeding as planned, should contractors be experiencing difficulties in meeting their upcoming regulatory obligations due to COVID-19 impacting key personnel, they are asked to contact us at firstname.lastname@example.org with the subject line “COVID-19: Elevating responsibilities”.
More information about the upcoming new code adoption here.
To have your assessment performed remotely, you will need to apply for a variance to the EDSR Division 3 12(1) “Elevating Devices Safety Regulations (EDSR) Division 3 – Inspection Requirements”.
Once the variance is accepted, you will be assigned a safety officer to review your assessment, and from there you can start the following remote assessment process.
- Complete the applicable checklist(s):
- Complete the declaration form, which confirms the installation was completed in accordance with the Act, Regulations, and applicable codes and standards. The form must be completed by the mechanic that performed and verified the work as being compliant.
- Take pictures or videos as applicable of the following elevating device installation features. These pictures or video will be accepted as additional evidence confirming work was performed in compliance with the Act, Regulations, and applicable codes and standards.
- Working pressure
- Relief pressure
- Seal on relief valve
- Car bottom runby measurement
- Counterweight runby measurement
- Seal on overspeed valve, as applicable
- Elevator cab level at a landing with 125% of full load
- Measurement of unintended movement
- Video of governor tripping speed utilizing a tachometer, where practical
- Seal on governor
- Car safety slide measurement
- Measurement of top of car runby and refuge space
- Gather all documentation, photos, and/or videos mentioned in steps 1-3, and submit them via email to the safety officer assigned to your assessment.
- The safety officer will then review all files and may contact the mechanic/adjuster to obtain additional information pertaining to the assessment. If all conditions are satisfied, a certificate of inspection (COI) will be issued with terms and conditions.
- A timeframe will be set from the issuance date of your COI for the elevating devices contractor to request an physical acceptance inspection. When the time for the physical acceptance inspection comes , the elevating contractor must ensure the certified elevating device mechanic and the necessary tools or equipment required for the purpose of performing tests relevant to the acceptance inspection are present and ready.
- The follow-up in person acceptance assessment will not require weights. However, if the safety officer identifies issues that indicate load tests were not completed in a satisfactory manner, the contractor may be asked to perform load testing and weights will be required.
Remote assessment requests will continue to be processed as per the current procedure, and upon completion and receipt of the certificate of inspection clients will be invoiced according to the Elevating Fee Schedule, which can be accessed here. Thank you for your patience as we work to streamline these processes. As always please feel free to email Elevating@technicalsafetybc.ca should you have questions regarding the remote assessment program.
Technical Safety BC will permit the installation of these products with the following requirements:
- Documentation will be required to verify the UV light equipment has been certified and labeled/marked in accordance with an applicable safety standard or code.
- The installation of the UV light equipment and its wiring shall comply with CSA C22.1.
- The installation of the UV light equipment shall be completed by either a licensed elevator contractor or be installed under the direct supervision of a licensed elevator contractor. Refer to the definition for “direct supervision” from the Elevating Devices Safety Regulation.
- Documentation containing information and procedures for the installation, operation, maintenance and inspection of the UV light equipment shall be provided and shall form part of the permanent records for the device.
The installation of a UV light handrail sanitizer will be considered a minor alteration. See the applicable Elevating Devices Safety Regulation section relating to minor alterations and more information here.
An installation permit and the design submission shall be required prior to the installation of a UV light handrail sanitizer. The documentation noted above will be required to be submitted as part of the design submission.